Ventes d’événements et coordonnateur

Location: Knollwood Golf Club – Ancaster, ON
Position Type: Seasonal | Full-Time (April–December)
Reports To: General Manager

About Knollwood Golf Club
Knollwood Golf Club is a golf and event destination in Ancaster, offering a scenic setting for weddings, corporate functions, tournaments, and private celebrations. We pride ourselves on warm hospitality, professionalism, and creating memorable guest experiences from first inquiry through event execution.

Position Summary
The Event Sales & Coordinator is responsible for driving event bookings while planning, coordinating, and executing all aspects of on-site events. This role balances sales, client relationship management, site tours, logistics, and day-of coordination, ensuring each event runs seamlessly and meets Knollwood’s high service standards.

The ideal candidate is highly organized, personable, sales-driven, and thrives in a fast-paced, guest-focused environment.

Key Responsibilities
-Event Sales & Client Relations
-Respond to event inquiries via phone, email, and in-person in a timely and professional manner
-Conduct on-site tours of Knollwood’s event spaces (Harris Hall, Hitching Post Tent, outdoor areas, golf course)
-Convert inquiries into confirmed bookings and contribute to event revenue targets
-Serve as the primary point of contact for clients from booking through event completion

Event Planning & Coordination
-Assist clients with event timelines, layouts, logistics, and vendor coordination
-Coordinate details including room set-ups, rentals, décor, bar services, and staffing requirements
-Maintain detailed event files and ensure all information is communicated to internal teams
-Create event orders and schedules for staff, vendors, and management

Day-of Event Management
-Be present on-site for events to oversee setup, execution, and teardown
-Liaise with vendors, staff, and clients to ensure a smooth event flow
-Troubleshoot and resolve issues professionally and efficiently in real time
-Ensure events are executed according to contract and Knollwood standards

Administration & Team Collaboration
-Maintain accurate event records, calendars, and documentation
-Collaborate with golf operations, clubhouse staff, bar service, and management
-Assist with post-event follow-up, client feedback, and invoicing where required
-Support marketing and promotional efforts related to event bookings when needed

Qualifications & Skills
-2+ years of experience in event coordination, event sales, hospitality, or a related field
-Experience coordinating weddings, corporate events, or golf-course events
-Knowledge of food & beverage service and event logistics
-Background in hospitality, tourism, or event management
-Strong sales skills with the ability to convert inquiries into bookings
-Exceptional customer service and interpersonal communication skills
-Highly organized with strong attention to detail and time management abilities
-Ability to manage multiple events and deadlines simultaneously
-Comfortable working evenings, weekends, and holidays as required
-Proficient in Microsoft Office and/or Google Workspace
-Valid driver’s license and reliable transportation

Personal Attributes
-Professional, confident, and personable demeanor
-Proactive, self-motivated, and sales-focused
-Calm and solution-oriented under pressure
-Strong team player with the ability to work independently
-Passion for delivering exceptional guest experiences

For more information, please feel free to contact us at g[email protected] or give us a call at 905-648-6687 ext. 104.